AI Policy

Overview

Motion Ready, LLC (“Motion Ready”) uses generative artificial intelligence as a core component of its legal motion drafting workflow. This policy explains how AI is used in our Services, what technical and procedural safeguards govern it, and what licensed attorneys can expect from AI-assisted output.

Our foundational principle is simple: AI drafts. Attorneys decide. No AI-generated draft leaves Motion Ready's platform without clearing a human oversight checkpoint. No document may be filed with any court without independent attorney review and verification. The attorney remains the supervising professional at every stage.

This policy is intended to support attorney due diligence obligations under ABA Formal Opinion 512, applicable state bar rules regarding AI-assisted practice, and vendor review requirements imposed by law firm risk management programs.

How AI Is Used

Motion Ready operates a multi-phase AI drafting workflow. Each phase performs a discrete function; each phase's output is subject to systematic quality review before the next phase begins. The workflow is not a single prompt — it is a structured sequence of specialized AI operations.

AI is used in the following functions within the workflow:

• Intake analysis: Classifying the motion type, identifying jurisdiction, extracting key case facts, and flagging any submission gaps that require attorney input before drafting begins.
• Document processing: Analyzing uploaded supporting materials — pleadings, discovery, prior rulings — to extract legally relevant facts and chronology.
• Legal research: Identifying applicable legal standards, elements, and burdens of proof; constructing the research framework for the motion.
• Deep research: Searching legal databases for controlling and persuasive authority; ranking cases by relevance, recency, and jurisdictional weight.
• Motion drafting: Generating a complete motion document with legal argument, authority support, and properly formatted citations.
• Independent citation verification: A 7-step automated review that checks each citation for existence, accurate holding, absence of dicta mischaracterization, verbatim quotation accuracy, negative history, and adverse flags. Verification runs as a blocking gate — citations that fail verification are flagged for correction before proceeding.
• Opposition analysis: Anticipating the strongest opposing arguments and drafting preemptive responses for substantively complex motions.
• Judicial Quality Review: Simulating skeptical judicial review of the draft motion, scored against a quality threshold. Drafts that do not meet the threshold are automatically routed back for revision.
• Revisions: Incorporating quality feedback to strengthen arguments, improve citation support, and address identified weaknesses.
• Supporting document generation: Drafting accompanying materials such as declarations, separate statements, proposed orders, and memoranda.

Human Checkpoints

Two human checkpoints are integrated into the workflow as blocking gates:

• Strategy Hold (before drafting begins): The matter is reviewed for completeness, strategic alignment, and any facts that require clarification. Drafting does not proceed until this checkpoint clears.
• Final Approval Gate (before delivery): Nothing is delivered to the attorney until the completed draft clears a final blocking review. This gate cannot be bypassed or accelerated.

AI Model Providers

Motion Ready uses enterprise-tier third-party AI model providers to power the drafting workflow. These providers are engaged under formal data processing agreements that include the following contractual protections:

• No training on customer data: Providers are contractually prohibited from using customer-submitted matter data to train, fine-tune, or otherwise improve their models.
• Zero data retention (ZDR): Matter data submitted to AI model providers is not persisted after the generation request completes. Data exists only transiently in memory during inference and is not written to any persistent store by the model provider.
• Data processing agreements: Each provider is bound by a DPA that governs lawful processing, security obligations, and breach notification requirements.
• Enterprise API access: Motion Ready does not use consumer-tier AI products. All AI processing occurs through enterprise API channels with dedicated contractual protections.

The complete list of authorized AI model providers is maintained at motion-ready.com/sub-processors. That list is updated with no fewer than 30 days' advance notice before any new provider begins processing customer data.

For the full contractual framework governing AI processing, see our Data Processing Agreement.

Training Data Practices (CA AB 2013)

California Assembly Bill 2013 (effective January 1, 2026) requires AI developers and deployers to publish information about training data. The following disclosures apply to Motion Ready's AI deployment:

• Motion Ready does not train proprietary AI models. We do not develop, own, or operate any AI model. We are a downstream API consumer of pre-trained models developed and maintained by our AI model providers.
• Customer data is never contributed to training datasets. No matter data, case facts, attorney information, or documents submitted to Motion Ready are used for model training — by Motion Ready or by any AI model provider under contract with Motion Ready.
• Training data for the AI models we use is governed exclusively by each provider's published training data policy. Motion Ready makes no representations about the composition of training data used by third-party model developers.
• CA AB 2013 classification: Motion Ready operates as a downstream API consumer and AI deployer, not as a model developer. Our AI deployment does not involve independent model training, fine-tuning, or dataset curation. We do not fall within the definition of “AI developer” for purposes of AB 2013's training data summary requirement — however, we publish this disclosure voluntarily as a matter of transparency.

Accuracy and Limitations

AI-generated legal content may contain inaccuracies. Attorneys using Motion Ready must understand the following categories of known AI limitations before relying on any AI-assisted draft:

• Hallucinated citations: Cases, statutes, or regulations cited by AI that do not exist in any legal database.
• Misstatements of holdings: Real cases for which the AI has inaccurately characterized the court's ruling or the legal proposition for which the case stands.
• Overruled authorities: Cases cited as good law that have been subsequently overruled, distinguished, or limited — and that the AI has not identified as such.
• Incorrect quotations: Quoted text attributed to a source that does not match the actual language of the source, including paraphrases presented as verbatim quotes.
• Inapplicable standards: Legal tests or elements drawn from a different jurisdiction, a different procedural posture, or a superseded version of a statute or rule.
• Factual errors: Misstatements of case facts drawn from uploaded documents, including incorrect dates, party names, or procedural history.

Motion Ready's independent citation verification performs automated multi-step checks against legal databases and is designed to reduce the incidence of the above errors. The verification materially lowers citation risk — but it does not eliminate it.

The supervising attorney is solely responsible for the accuracy of any document filed with a court, regardless of whether AI assistance was used in its preparation.

Human Oversight Requirements

Platform-Level Oversight

Motion Ready enforces human oversight at two blocking checkpoints within the workflow:

• Strategy Hold: Before drafting begins, every matter undergoes a completeness and strategy review. This checkpoint evaluates whether the submission contains sufficient facts, whether the legal strategy is coherent, and whether any clarification from the attorney is needed. Drafting does not proceed until the hold clears.
• Final Approval Gate: Before any draft is delivered to the attorney, it must clear a final blocking review. This gate evaluates the completed draft against quality and accuracy standards. No deliverable bypasses this gate under any circumstances, including rush orders.

Attorney-Level Obligations

After delivery, the attorney's independent review obligation begins. Every Motion Ready deliverable is a draft — it is not a filing-ready document. The following attorney-level obligations apply:

• Independently verify every citation before filing.
• Review all factual statements against the underlying case record.
• Confirm that the legal standards applied are current and applicable in the filing jurisdiction.
• Comply with any court-specific AI disclosure requirements applicable to the filing court.
• Satisfy yourself that the document reflects your professional judgment before signing and filing.

ABA Formal Opinion 512 Compliance

ABA Formal Opinion 512 (2023) confirms that lawyers may use AI tools in legal work, provided they maintain competent supervision of AI output, take reasonable steps to prevent disclosure of confidential information, and comply with applicable rules of professional conduct. Motion Ready's workflow is designed with these obligations in mind:

• Supervised AI use: Platform-level oversight gates are built into every order.
• Audit trail: Motion Ready maintains records of workflow phases completed, quality scores, and checkpoint resolutions for each order.
• Attorney certification: Upon delivery, the supervising attorney acknowledges review obligations before accessing the final document.
• Confidentiality: Matter data is processed under ZDR commitments by model providers. See DPA and Privacy Policy.

Data Practices

The following AI-specific data practices apply to all Motion Ready orders:

• No training on your data — ever. Matter data submitted to Motion Ready is never used to train, fine-tune, or evaluate any AI model, by Motion Ready or any sub-processor.
• Purpose limitation: Matter data is processed solely for the purpose of delivering the requested drafting service. It is not used for any other purpose, including analytics, benchmarking, or product improvement without separate consent.
• Zero retention by AI model providers (ZDR): AI model providers process matter data under zero data retention commitments. Data exists only transiently in memory during generation. It is not logged, stored, or accessible after the request completes.
• AI processing logs: Motion Ready's own workflow logs record phase completion, quality scores, and checkpoint results. These logs do not contain the substantive content of the motion or case materials. Logs are retained for 90 days and then deleted.

For complete data retention schedules, security measures, and your rights as a data subject, see our Privacy Policy and Data Processing Agreement.

AI Error and Incident Handling

If you discover an AI-generated error in a delivered document — including a hallucinated citation, misstated holding, incorrect quotation, or any other material inaccuracy — contact Motion Ready immediately at support@motion-ready.com.

Motion Ready will:

• Acknowledge receipt within one business day.
• Investigate the reported error and its source within the workflow.
• Provide a corrected version within the applicable revision round, at no additional charge.
• Document the incident in our quality review log for workflow improvement purposes.

Reporting AI errors to Motion Ready helps improve the workflow for all users. However, reporting to Motion Ready does not satisfy any obligation to correct an error before filing. The attorney remains solely responsible for ensuring that any document filed with a court is accurate, regardless of whether Motion Ready has been notified of an error.

Regulatory Compliance

ABA Formal Opinion 512 (2023)

Motion Ready's workflow is designed to support compliance with ABA Formal Opinion 512. The opinion confirms that AI-assisted legal work is permissible under the Model Rules, subject to competent supervision, confidentiality protection, and compliance with applicable rules of professional conduct. Our platform-level oversight checkpoints, ZDR commitments, and attorney review acknowledgment are each designed with Opinion 512 in mind.

Texas Government Code §81.101(c) — Software Carve-Out

Texas Government Code §81.101(c) provides that the unauthorized practice of law statute does not apply to computer software that provides legal information, assembles documents, or assists in the practice of law, when used under the supervision of a licensed attorney. Motion Ready operates as AI-assisted drafting software used under attorney supervision. The supervising attorney remains the licensed professional responsible for all work product.

Texas TRAIGA (Effective January 1, 2026)

The Texas Responsible Artificial Intelligence Governance Act (TRAIGA) establishes requirements for the development and deployment of AI systems in Texas. Motion Ready does not engage in any practice prohibited by TRAIGA. Specifically:

• Motion Ready does not use AI to make consequential decisions about individuals without human oversight.
• Human oversight checkpoints are integrated as blocking gates in the workflow.
• AI outputs are presented as drafts for attorney review, not as final determinations.
• Motion Ready maintains records sufficient to support audit and accountability obligations.

California AB 2013 (Effective January 1, 2026)

California AB 2013 requires AI developers to publish summaries of training data used to develop AI systems. As described in Section 4 of this policy, Motion Ready is a downstream API consumer, not a model developer. We do not develop or train AI models and do not contribute customer data to any training dataset. Our voluntary disclosure under AB 2013 is set forth in the Training Data Practices section above.

Federal Court AI Disclosure Rules — NDTX and EDTX

Standing orders in the Northern District of Texas and the Eastern District of Texas require attorneys to certify AI use in filings and to confirm that AI-generated content has been reviewed for accuracy. These disclosure obligations are the attorney's responsibility — Motion Ready does not make court filings on behalf of any attorney. Motion Ready provides documentation of the AI workflow upon request to support any required court disclosures. Contact support@motion-ready.com to request workflow documentation for a specific order.

State Bar Rules

Attorneys using Motion Ready remain responsible for compliance with their applicable state bar rules, including competence (Model Rule 1.1), supervision (Model Rule 5.3), confidentiality (Model Rule 1.6), and candor toward the tribunal (Model Rule 3.3). Nothing in this policy or in Motion Ready's Terms of Service alters those obligations.

Contact

For questions about Motion Ready's AI practices, to request workflow documentation for court disclosure purposes, or to report an AI error in a delivered document:

Related documents: Data Processing Agreement · Privacy Policy · Sub-processors · Terms of Service