Privacy Policy

Introduction

Motion Ready, LLC (“Motion Ready,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

Information We Collect

Information You Provide

We collect information you voluntarily provide, including:

• Account information (name, email, phone, bar number, firm information)
• Case information submitted with orders
• Documents uploaded to our platform
• Communications through our messaging system
• Payment information (processed securely by Stripe)

Automatically Collected Information

When you access our Services, we automatically collect:

• Device information (type, operating system, browser)
• IP address and location data
• Usage data (pages visited, features used, time spent)
• Cookies and similar tracking technologies

AI Assistance Disclosure

AI-Assisted Drafting

Motion Ready uses artificial intelligence systems as drafting tools to assist in the preparation of legal documents. AI systems may be used for:

• Initial draft generation based on your provided facts and instructions
• Legal research assistance and citation checking
• Document formatting and structure optimization
• Grammar and style review

Human Oversight

All AI-generated content is reviewed and supervised by qualified legal professionals before delivery. Our reviewers:

• Review all AI-generated drafts for accuracy and appropriateness
• Verify legal citations and authorities
• Ensure compliance with applicable rules and procedures
• Make necessary corrections and enhancements

Data Processing by AI Systems

When you submit an order, your case information may be processed by AI systems. This processing is subject to:

• Strict confidentiality protections (see Section 6)
• Data encryption in transit and at rest
• Access controls limiting AI system data exposure
• Regular security audits of AI integrations

No Model Training on Your Data

Your case-specific matter data is never used to train, fine-tune, or otherwise improve AI models — ours or anyone else's. Our AI infrastructure providers are contractually prohibited from using API inputs for model training under their applicable enterprise terms.

Your Supervisory Responsibility

As the ordering attorney, you bear ultimate responsibility for reviewing, approving, and supervising all work product before use or filing. You must:

• Review all delivered documents for accuracy and completeness
• Verify that the work product meets your professional standards
• Make any necessary modifications before filing
• Comply with any applicable disclosure requirements in your jurisdiction

State-Specific AI Disclosure Rules

ABA Formal Opinion 512 (July 2024) establishes baseline competency and disclosure obligations for attorney use of AI tools. Numerous state bars have since issued their own guidance, which may impose additional or different requirements. For example, the California State Bar issued Practical Guidance on Generative AI (October 2024), and the Texas Center for Legal Ethics published AI guidance in 2025 aligned with ABA 512 principles. You are responsible for compliance with the professional conduct rules of every jurisdiction in which you are licensed or in which you practice. We make no representation that use of our Services satisfies any particular jurisdiction’s disclosure obligations — that determination is yours to make.

How We Use Your Information

We use collected information to:

• Provide and improve our Services
• Process orders and payments
• Communicate with you about orders and services
• Conduct conflicts checks
• Respond to inquiries and provide support
• Send important notices and updates
• Analyze usage and improve user experience
• Comply with legal obligations
• Protect against fraud and unauthorized access

How We Share Your Information

We may share your information with:

• Service Providers: Third parties that help us operate our business (hosting, payment processing, email services)
• Reviewers: Staff who work on your orders (subject to confidentiality obligations)
• Legal Requirements: When required by law, court order, or to protect our rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets

We do not sell your personal information to third parties for marketing purposes.

Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• TLS 1.3 encryption for data in transit
• AES-256 encrypted storage for sensitive data at rest
• Row-level security ensuring your data is never accessible to other accounts
• Access controls, role-based permissions, and authentication
• Comprehensive audit logs for all data access
• Regular security assessments and penetration testing

However, no method of transmission or storage is 100% secure. We cannot guarantee absolute security of electronically transmitted information.

Data Retention

We retain matter-specific data (case materials, uploaded documents, generated drafts, and citation reports) for 365 days following order completion or cancellation, after which it is permanently deleted. Account registration data is retained for the life of your account and 3 years following closure. Billing records are retained for 7 years as required by financial regulations.

You may request earlier deletion of your matter data at any time by contacting support@motion-ready.com.

Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information (subject to legal retention requirements)
• Object to certain processing of your information
• Export your information in a portable format
• Withdraw consent where processing is based on consent

To exercise these rights, contact us at support@motion-ready.com.

Cookies and Tracking

We use cookies and similar technologies to enhance your experience. These include:

• Essential cookies: Required for the website to function, including authentication sessions
• Analytics cookies: Help us understand how users interact with our site
• Preference cookies: Remember your settings and preferences

You can control cookies through your browser settings. Disabling essential cookies may affect functionality and prevent you from accessing authenticated areas of the platform.

Third-Party Services

Our Services rely on third-party subprocessors that may receive your personal data in the course of providing their services to us. We have executed data processing agreements with each material subprocessor. The following categories of subprocessors are engaged:

• Stripe — Payment processing. Stripe receives billing and transaction data directly as an independent payment controller. Subject to Stripe's Privacy Policy and PCI DSS compliance program.
• Anthropic — AI model inference. Your case data is submitted to Anthropic's API for document generation. Governed by a data processing agreement that contractually prohibits use of API inputs for model training or improvement.
• Cloud database and authentication provider — Stores your account data, order records, and case materials with row-level security and encryption at rest.
• Hosting and edge delivery provider — Serves the application and may process request metadata (IP addresses, browser type) in connection with delivery and security.
• Transactional email provider — Delivers order confirmations, status notifications, and account communications on our behalf.

Each subprocessor operates under its own privacy policy and is contractually bound to process your data only as directed by us and only for the purposes described in this Policy. We periodically review our subprocessors and will update this section upon material changes.

Children's Privacy

Our Services are available exclusively to licensed attorneys and are not intended for individuals under 18. We do not knowingly collect personal information from children. If we learn that we have collected information from a child, we will delete it promptly.

International Data Transfers

Motion Ready is a US-based service designed for US-licensed attorneys. We do not systematically target or collect personal data from individuals in the European Union or other non-US jurisdictions. Our infrastructure and subprocessors operate primarily in the United States.

To the extent any personal data originating outside the United States is incidentally submitted to our Services, it may be transferred to and processed in the United States. The United States maintains data protection standards that differ from those of the European Union and certain other jurisdictions. We ensure appropriate contractual safeguards are in place for any such transfers, including data processing agreements with our subprocessors.

For users who voluntarily access our Services from outside the United States, your submission of data constitutes acknowledgment that it will be processed in the United States under US law.

Texas Privacy Rights

Texas residents have rights under the Texas Data Privacy and Security Act (TDPSA), Tex. Bus. & Com. Code Ch. 541, effective July 1, 2024. The TDPSA grants consumers the following rights with respect to their personal data:

• Confirm whether we are processing your personal data;
• Access and obtain a portable copy of your personal data;
• Correct inaccuracies in your personal data;
• Delete personal data we hold about you; and
• Opt out of the sale of personal data, targeted advertising, or profiling in furtherance of decisions that produce legal or similarly significant effects.

We do not sell personal data. We do not use personal data for targeted advertising. We honor Global Privacy Control (GPC) signals as a valid opt-out of any future sale or targeted advertising.

We will respond to verified requests within 45 days of receipt. We may extend this period by an additional 45 days where reasonably necessary, with written notice to you stating the reason for the extension. If we decline to act on a request, we will provide you with a written explanation and instructions for submitting an appeal. We will respond to any appeal within 60 days. If your appeal is denied, you may contact the Texas Attorney General at texasattorneygeneral.gov to submit a complaint.

Note that the TDPSA contains an exemption for data processed in a commercial or employment context. Because our Services are used exclusively by licensed attorneys acting in their professional capacity, some or all of your data may fall within this exemption. We will nonetheless review each request on its merits and respond substantively.

To submit a privacy request, contact us at support@motion-ready.com.

California Privacy Rights

California residents have rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), including:

• Right to Know: The right to know what categories and specific pieces of personal information we collect, use, disclose, and sell;
• Right to Delete: The right to request deletion of personal information we have collected, subject to certain exceptions;
• Right to Correct: The right to correct inaccurate personal information;
• Right to Opt Out: The right to opt out of the sale or sharing of personal information (we do not sell or share personal information for cross-context behavioral advertising); and
• Right to Non-Discrimination: The right not to receive discriminatory treatment for exercising your privacy rights.

Automated Decision-Making Technology (ADMT)

The California Privacy Protection Agency (CPPA) finalized regulations governing Automated Decision-Making Technology (ADMT) in late 2024, with a compliance date of July 1, 2026. Motion Ready uses AI systems that may constitute ADMT under California law insofar as they assist in generating legal document drafts based on submitted case data. We do not use automated processing to make final decisions about users — all work product is reviewed by a qualified legal professional before delivery, and you retain full supervisory authority over all output.

California residents may request information about any automated decision-making processing applied to their data, and may request human review of decisions made using automated tools, by contacting us at support@motion-ready.com.

Exercising Your California Rights

To submit a California privacy request, contact support@motion-ready.com. We will verify your identity before processing the request and respond within 45 days, extendable by an additional 45 days with notice.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email at least 14 days before changes take effect, or by posting a prominent notice on our website. Your continued use of our Services after changes constitutes acceptance of the updated policy.

Contact Us

For questions about this Privacy Policy, our data practices, or to exercise your privacy rights, please contact: